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Office copiers have evolved over the years, adding new features along the way. That’s made buying and leasing a bit different.
You need to give more thought to what you want out of the printer before finalizing the deal. With that in mind, you can’t help but wonder, “What are the top copier features in 2022?”
Read more to get the details so you’ll be ready to add a new multifunction printer (MFP) or copier to your office.
Top Copier Features in 2022
Multifunction printers can handle an assortment of tasks. You can use these machines to print, fax, scan, but that’s not all.
You can also use the various features. Let’s go over some of the best features you can get when upgrading your machine.
Secure Print Release
The secure print release feature is one of the most popular options right now. Offices are constantly looking for ways to enhance security, and this feature helps them reach those goals.
If you choose an MFP with this feature, you can send print jobs to the machine from your computer without releasing them to print. Then you’ll need to head over to the printer to release the job.
Since you’ll need to enter a code or swipe your badge, no one else can release it. This copier feature allows you to protect private information. Plus, documents won’t come up missing when you have to release the print jobs.
The power to restrict access is another of the top copier features in 2022. New MFPs allow you to choose who can use the machine. Plus, you can restrict color printing if you wish.
This is a popular choice since it costs more to print in color than in black and white. By choosing who can print in color, you can cut your costs by quite a bit each year.
Lots of new MFPs have wireless connectivity, giving you more freedom at work. You can take it a step further by choosing a machine with Wi-Fi direct or Near-Field Communication capabilities.
Wi-Fi direct turns multifunction printers into access points. Then you can connect your tablet, smartphone, or computer to the printer instead of going through a network. This makes it much easier to print on the fly.
With Near-Field Communication, your mobile device and printer can communicate when close to each other. You can print by tapping the device on the printer or by staying in close range. This feature provides the perfect blend of ease-of-use and security.
Automatic Document Feeders
Automatic document feeders are among the most popular copier features for offices. If you get a machine with the feature, you can load all the papers you need to scan or copy into the feeder.
Then it will feed the pages into the machine, so you don’t have to do it one by one. This is a huge timesaver, which means your employees can be more productive.
An increase in productivity can boost your profits, so you’ll definitely want to look for this feature when upgrading your office copy machine.
Duplex printing is also among the top copier features. This is another term for two-sided printing, and it’s available on various copiers and printers.
While you might not use this for documents you send to customers, it can help you reduce costs when printing internal documents. Your employees can print on both sides of the paper to cut usage in half and then turn off duplex printing when creating professional documents for customers.
Along with reducing costs, duplex printing is also good for the environment. That’s another reason it’s considered a top option when buying or leasing an office copier.
Watermarks, Page Numbers, and Stamps
This is one of the less known copier features but also one of the most exciting. You can get a printer that will add watermarks and page numbers for you.
Some of the top copier features include finishing options that come in handy when creating documents for customers and staff. The top finishing options include booklet printing, hole punching, stapling, and folding.
Just imagine how much easier work will be when your printer does all of this for you. Remember that not all copiers offer this, so speak to an authorized dealer if you want to add finishing options to your machine.
Scan To Files Or Email
If you’re looking for a new printer in 2022, consider getting one that allows you to scan documents to files or email accounts. You’ll cut down on toner and paper use with this feature, so you can reduce your printing budget.
At the same time, you’ll have the files you need on your computer, so you can access them at any time. This is a fantastic way to stay organized while cutting costs.
Data Protection Features
New copiers have more security features than ever before. For instance, you can choose a machine with data encryption, image overwriting, IP filtering, and so much more. These features will help you fight off hackers and keep data secure.
Your authorized printer dealer, like AOS, can go over all the security features with you and explain how to set everything up to keep your data safe. You can even add managed print services to your contract if you want the authorized dealer to take over the security for you.
The Final Say: The Top Copier Features In 2022
If you choose a machine with the top copier features, you can expect to boost productivity, increase security, and lower costs. Additionally, you can add some extra features based on your unique needs.
AOS has helped businesses find the right printing solutions since 1969. We sell and lease copiers from Kyocera, Lexmark, and Sharp and can help you choose the brand and features that will help you reach your goals. Contact us today so we can go over your printing needs and so we can develop a solution.