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What Is Cloud Faxing, and What are the Benefits?



What is Cloud Faxing

Read Time: 4.5 mins.

Technological advancements have revolutionized the way companies do business. The innovations go beyond computers and hardware and include services on the cloud, such as faxing. 

If this is the first you’ve heard of e-faxing, you’re probably wondering, “What is cloud faxing and what are the benefits?”

Let’s dig into the details. Then, you can reach out to an authorized printer or copier dealer, like AOS, to transfer from analog faxing to the cloud.

What Are The Top Benefits of Cloud Faxing?

Cloud faxing allows companies and individuals to send and receive faxes via a web portal or email program. That means you won’t need a physical fax machine, onsite software, or a dedicated phone line for faxing. 

Check out some of the top reasons companies (of all sizes) are switching to cloud faxing.

Cloud Faxing Is More Convenient and Less Stressful

Have you ever been at home, only to realize you forgot to send an important fax? If you use a physical fax machine, you have to go back into the office or wait until the next day, worried that your forgetfulness will cause issues at work. 

Then, you might discover you’re out of paper or toner, meaning you have to wait for new supplies before sending the fax. 

Fortunately, you won’t have to deal with such a problem again after implementing cloud faxing. Once enabled, you can send and receive faxes from your mobile devices or home computer. 

This means you can send faxes while working remotely or even on vacation! This is more convenient than being tied to a physical fax machine. As a result, you’ll feel a lot less stressed about sending and receiving faxes. 

Cloud Faxing Is More Affordable

Physical fax machines can be expensive to purchase and maintain. Plus, you have to buy consumables to use when faxing documents, eating into your budget even more. 

On the other hand, e-faxing doesn’t require consumables or physical products. You’ll pay a small fee for the service, but that’s it. If you want to cut down on your overhead, moving to the cloud can make a big difference. 

It’s Environmentally Friendly

People and companies send almost 17 billion faxes each year. If you stacked all those sheets of paper on top of each other, it would go on for 853 miles. Unfortunately, that results in 10.3 square miles of trees being cut down to accommodate faxing. 

The cool thing about online faxing is that it doesn’t require the use of paper. Of course, people can print the faxes out if they want, but they can also read them on their computers or mobile devices.

You can significantly reduce the amount of paper you use when switching to cloud faxing. Then, you can let your clients know how you’re doing your part to help the environment. This can give you a competitive advantage against others in your market. 

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The Cloud Is More Secure

This might come as a surprise, but fax machines don’t encrypt data while transmitting it between locations. That means that hackers have a chance to intercept faxes during the transfer. 

Additionally, sensitive data is vulnerable once it arrives at the destination. The fax could get into the wrong hands, creating some privacy concerns.

This is yet another reason businesses are adopting cloud faxing. E-faxing providers encrypt the data while it’s in transit so hackers can’t access it. Also, it will go directly to a person’s inbox, so you won’t have to worry about someone else grabbing the sheet of paper off the fax machine.

Once you add cloud faxing to your office, you can let your clients know that you’ve taken additional steps to protect their privacy and data. 

It’s Easy to Stay Up-to-date on the Cloud

Have you noticed that technology requires constant updates? Keeping up with those updates is easy when you use e-faxing. Instead of handling them yourself, the faxing provider will do it for you. 

Not to mention, you might not even realize all the updates going on behind the scenes since you won’t be involved. That makes it easy to have the latest and greatest features and security when faxing. 

Cloud Faxing Can Grow With Your Business

Your company’s needs might significantly change in the near future if you’re expanding your business. If you have a physical fax machine, you might need to upgrade it to meet your changing demands. 

E-fax services are designed to be scalable—you can add new users, create additional fax lines, and more without switching service providers or purchasing equipment. 

This is especially easy when you partner with a qualified and experienced managed print services provider. Then, your provider can evaluate your needs and goals and help you choose new features as needed. 

Record-keeping Is Easier

If you send paper faxes, keeping up with your records can be a chore. You have to dig through files to locate old faxes and might discover that you accidentally threw something away instead of saving it.  

You won’t have to worry about that when you use cloud faxing, as the provider will keep your old faxes on the cloud, so you can pull them up as needed. This means your documents will just be a few keystrokes away instead of tucked away in a hard-to-find folder or sitting in a landfill. 

Ensure Recipients Receive Faxes

When you send a fax through a machine, you hope that the recipient receives it. However, someone else might throw it away before the intended person sees it. This can cause some serious issues when running your business.

Cloud faxing includes various features, including proof of delivery. Thus, you won’t find yourself wondering if someone received the document. You can just check your email for confirmation.

The Final Say: Cloud Faxing Is a Wise Choice for Businesses

As you can see, cloud faxing can support your business now and in the future. It’s easy to set up and use, and you’ll enjoy cost savings and other benefits.

You’ll enjoy even more benefits when partnering with AOS for your e-faxing and printing needs. Instead of simply serving as a retailer, we are true partners and help companies reach vital business goals. Contact us today to learn more about e-faxing and our other services.

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Brad McEldowney

Written by Brad McEldowney

AOS has been providing a culture of care since 1969. I have the privilege of following in the footsteps of my father and grandfather in serving as the third generation of ownership for our company. We sell and service office equipment, software and technology that helps your business or organization run smoothly. We are nationally recognized for the level of service we provide our clients and have seen consistent growth as a result.

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