Cost Comparison: Traditional Faxing vs. eFaxing

Discover how switching from traditional faxing to eFaxing can significantly reduce your costs and simplify your billing.

Traditional Faxing: Hidden Costs

At first glance, the cost of a traditional fax machine might seem affordable. A quick search may show basic models priced around $250. However, the upfront price of the device is just the beginning—there are several ongoing and hidden costs to consider when maintaining a traditional fax setup:

1. The Fax Machine Itself

While a budget-friendly fax machine may cost as little as $250, this is only the initial investment. Higher-end models with business-grade reliability and features can cost significantly more. In addition, you’ll need to regularly purchase paper, ink or toner all of which can add up quickly over time.

2. Phone Line Requirements

In order for a traditional fax machine to function, it must be connected to a dedicated phone line. This can add $50 or more per month to your utility expenses just to support the fax function. Even if you just want to add a fax board to your copier or printer this still requires this connection.

3. POTS Line Limitations and VoIP Issues

Since the FCC began phasing out copper POTS (Plain Old Telephone Service) lines in 2022, maintaining a reliable analog fax line has become more difficult and expensive. Traditional fax machines were designed to work with these copper lines. Now, most businesses rely on VoIP (Voice over Internet Protocol), which can result in unreliable fax transmissions—such as dropped pages, incomplete faxes, or failed sends, especially with multi-page documents.

4. Repairs and Replacement Costs

As analog fax machines become outdated, finding parts or technicians who can repair them is becoming more challenging. When breakdowns happen, repairs may be costly—if even possible. If a replacement is required, you'll be facing yet another hardware purchase, draining more from your budget.

The total cost of ownership for a traditional fax setup adds up quickly—not only in money but also in time, reliability, and security. That’s why many businesses are switching to eFaxing as a modern, cost-effective alternative. Especially if you bundle the efax in with a copier or printer you have everything you need in one place.

eFaxing: Cost-Effective Solution

As you can see, traditional faxing comes with a range of hidden and ongoing costs—but what about eFaxing's price? Here's the simple truth:

1. eFax Service Subscription: Most eFaxing services start at around $35 per month. That monthly fee is roughly the same cost as just the phone line required to operate a traditional fax machine—without factoring in the machine itself, maintenance, supplies, or repairs.

The reality is that traditional fax machines are rapidly becoming obsolete. eFaxing, on the other hand, offers a modern, secure, and scalable solution for today’s business environment. It’s not just a technological upgrade—it’s a strategic investment in the future of secure communication.

Switching to eFaxing helps safeguard sensitive information, lower costs, and build a more efficient infrastructure for businesses. It’s time to leave outdated systems behind and move forward with a solution built for the digital age.

A Quick Comparison:

Traditional faxing might appear inexpensive at first—but the real costs are hiding in plain sight. You’re not just buying a machine—you’re also committing to phone lines, service plans, maintenance, paper, and ink, often spread across multiple vendors. It’s like buying a budget printer, only to realize the ink ends up costing more than your daily coffee.

eFaxing, by contrast, simplifies everything into a single, predictable monthly fee. No phone lines. No equipment hassles. Just secure, consolidated bill that’s easier on your budget—and your sanity. With intuitive online tools and flexible pricing plans, eFaxing makes it simple to manage, scale, and budget your faxing needs without juggling invoices from multiple providers.

Making the Switch: How to Transition to eFaxing

Switching to eFaxing is easier than you think—and we’re here to make it seamless from day one.

Our team will guide you through every step of the transition, including:

Setup and Configuration: We’ll get your eFax system up and running quickly, tailored to your business’s needs and current workflow.
Number Porting: Want to keep your existing fax number? No problem. We’ll handle the porting process so your contacts experience zero disruption.
Staff Training: We’ll train your team on how to use the eFax platform—whether it’s through email, a web portal, or mobile app—so everyone’s comfortable and confident from the start.
Ongoing Support: Need help later? Our experts are here with reliable, ongoing support to troubleshoot, answer questions, or help you scale as your business grows.

It’s never been easier to modernize your communication systems, cut unnecessary costs, and eliminate the stress of traditional faxing.

Let’s simplify your faxing, streamline your operations, and help your business move forward.