It’s becoming a little challenging to keep up with technology nowadays. When it comes to the type of technology your business or organization needs, the functions and features vary.
Do you have a heavy print load? Do your employees need desktop printers in each of their offices? What about the types of content you’re printing—like reports or graphics?
It’s essential to know your options and the differences between types of office technology, such as copiers vs. scanners. The more informed you are about these devices, the better purchasing decisions you’ll make.
Stick around to learn some critical differentiators between copiers and scanners and how these products can help with business growth and continuity.
Related Article: How Can Your Office Copier or Printer Help Win You Business?
Although a copier and scanner may seem like the same thing, they actually aren’t. A copier creates new paper copies from an original paper source and can be done without being connected to a computer.
A scanner, on the other hand, can create a digital version of an original paper document—and most models require a computer or USB connection. Think about it like this: scanners don’t have output functions since they only create digital files.
Since there is such an extensive inventory of copiers and scanners on the market today, we aren’t going into the nitty-gritty specifics of these two machines. We’re giving you a more broad idea of some of the most common ways these two products differ from each other.
Typically, most scanners cost around $100 or so, although some models (especially portable ones) may cost less.
The costs of an office copier really depend on factors such as the type of machine and where you’re getting it from. You have the option to lease/purchase a copier from the manufacturer or a local dealer.
Here’s an article you may find helpful when it comes to finding an affordable machine, Top 5 Advantages of Buying Your Office Copier From a Local Dealer.
If you lease a copier, your lease agreement or contract includes a warranty and no-cost repairs. These types of agreements within your contract can be a total lifesaver and also helps prevent downtime.
When it comes to a scanner, you may have to troubleshoot maintenance issues repeatedly. In some cases, you may find that replacing your scanner altogether is more cost-effective than repairing it. However, doing so creates a cycle of purchasing, discarding, and then re-purchasing, which of course, adds up.
Both of these devices come with different features and functions. Here are some of the most notable ones:
Don’t let this article fool you—copiers and scanners are pretty powerful machines with features specific to just about any business out there. Your business and employees rely on these devices each day, and it’s essential to make sure you’re choosing the right equipment for your needs.
To learn more about office technology solutions, make sure to reach out to us. We’ve been helping businesses with our reliable lines of copiers, scanners, printers, and MFPs and would love to start a conversation with you. We’re dedicated to becoming a long-term partner with you, so your business continues on its path of growth and success.